Confidentiality in Student Info tab
When family 1 guardian logs in to Family Access under the "Student Info" tab can we eliminate the "other families" name from being visible to family 2? My concern is we enter foster home information for students who are in protective custody in family 1. We still enter the parent/guardian information in family 2 because they still have rights to the educational records per the law unless rights have been terminated. When I log in to Family Access as the guardian to a student who has been placed in protective custody the guardian sees the name of the person who the child is living with (foster home). This information should not be visible as the name of the foster placement is confidential. I am concerned we are in violation of the law. It's not hard to google a person by name and locate them.
I would like to see the option to see "other families" info removed in Family Access and keep it limited to the guardian who is logging in. That guardian logging in should only see their information.
Carmen Kraklow
shared this idea
Hi everyone, Great news, an option has been added to the Family Access District Display Settings called “Do Not Display Other Family Information.” With this option enabled, only the family information associated with the guardian who has logged in will display. The option will default to show the information of all the families associated with the student. This update was completed with PR 3694250 and went out with the October Addendum 4 release on 11/14/2019.
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Cheryl Classen
commented
Does this also mean that Family 2 will not be able to view Family 1 Food Service information if we make it available for Family 2 to view/make Food Service Payments and view Food Service charges?
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Michelle Falkinham
commented
It would be good to have this as a check box option for each student/family similar to allowing access to the Food Service area. Some families it is okay for them to see the other names because they are split/divorced, but it would be nice to be able to check to not show a certain family name/info for Foster care situations.