Security Group(s) for limiting document access
Applicants upload a scanned copy of their social security card. The purpose of uploading the scanned SSN is to be able to quickly validate/verify the information after we hire the applicant and give them their required computer access. HR personnel should be the only ones able to access/view these documents. Currently all screeners can access and download any of the created Attachment Lists (WH\AD\FT\PP\PS\CO\AL). This could be an auditable issue as it relates to the security of personal information. A fix to this problem would be the ability to create security groups to limit certain attachment lists. We would want the screener to be able to access a Resume but not an SSN Marriage Certificate etc. In the product Set Up for FastTrack (WH\AD\FT\PP\PS\CO\AL) the client is able to create Attachment Lists. If we could somehow check a box for any lists types requiring a security access group this issue would be resolved. It would allow us to obtain the required documentation and secure it as will by limiting its access.
Chauncey Freeman
shared this idea
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Kris Worley
commented
At what point in the process are you collecting these documents?