Inactivate employees who are linked in payroll and accounts payable
If an employee leaves the district and is linked to the accounts payable side for payments, we cannot inactivate them on the payroll side. When we try to inactivate them on the vendor side, an error comes up stating that this vendor has payments in the current or previous year and cannot be inactivated.
Please allow districts to inactivate vendors that we no longer wish to use. It was stated that this is because of the 1099 process and ensuring they show up on the 1099 file each year. On the payroll side, inactivated employees show up on the W-2 file, so why is the process different on the accounts payable side for 1099's? The payment information is still there for the system to pull into the 1099 process, whether they are active or not.
This process is messing up the payroll side when it comes to pulling reports that show active and inactive employees, and has caused an employee to be paid when he should not have been.
Please consider fixing this issue so that the records on both sides of the system are correct, and to make it easier for districts to ensure accurate information.
Heather Yarnell
shared this idea
Thank you for submitting the product idea - for clarification, are you inactivating the pay records or setting a paid end date? This is the recommended route to ensure users are not being pulled into payroll when they are no longer active employees who also have vendor records.